TFG, LLC is currently searching for a Scheduler to join our team.
The Ferguson Group (TFG) is a bipartisan government
relations consulting firm headquartered in Washington, DC, that represents the
largest number of local governments of any firm in Washington. We are searching
for a motivated Scheduler who is interested in working with a fast-paced,
The Scheduler will have the chance to work directly
alongside TFG partners and staff with decades of experience in public service
and government relations who are working to make a direct and meaningful impact
in communities across the U.S.
This position’s contributions are critical to helping us
achieve objectives such as providing needed water, wastewater and
transportation infrastructure; supporting public safety and health efforts;
protecting waterways and endangered species; addressing various environmental
issues; rejuvenating neglected industrial areas into sustainable, vibrant
economic communities; developing economic revitalization plans for blighted
cities or neighborhoods; and aiding communities with disaster response and
recovery. TFG values its employees and is committed to training a scheduler and supporting their growth and advancement within the firm.
A Scheduler supports assigned professional staff to help
meet the needs of their clients and firm duties. This position is based in Washington,
D.C. and requires working hours of 8:00AM to 5:00PM, 8:30AM to 5:30PM or 9:00AM
to 6:00PM E.T., with occasional late evenings and early mornings. Sometimes,
attendance in the office is required as all Schedulers are responsible for
answering phones and assisting with various other office administrative
activities that support the entire office as well as assigned professional
staff, especially when clients are in town.
- Meetings: Contacts
Congressional staff and federal agencies to schedule appointments; provides
detailed meeting schedules for clients and staff; generates and sends Outlook
invites to all participants; schedules in a timely manner, which requires
constant contact and updates with the client manager and meeting target
contacts; prepares and manages the client schedule, ensuring the lobbyist
remains on schedule throughout the day; attends to the lobbyist’s daily
administrative needs. Arranges
catering services and restaurant reservations as needed.
- Client Materials: Compiles and photocopies material for
meetings with members of Congress, their staff, and various federal agencies;
prepares and assembles packets.
- Travel Arrangements: Arranges
air travel, ground transportation and lodging for assigned professional staff. Submits vouchers for travel and expense
reimbursement to accounting department for payment.
- Client Accommodations: Assists visiting clients with arranging
ideal hotel accommodations and restaurant reservations, sightseeing tours, and
Capitol Hill passes (i.e., White House tickets, Gallery passes).
- Internet Research: Locates articles on clients that are of
interest or are issue related.
- Cooperation: Exhibits a “can-do” attitude.
General Office Support
and assembles marketing packets, proposals and RFPs, may assist with quarterly
Materials: Proofreads and reviews
materials for accurate use of grammar and content; corrects any grammatical,
typographical, or compositional errors in original copy and checks accuracy of work before
- Other Duties: Learns TFG’s
client database and will input Constant Contact and update for assigned
lobbyists and for any others if needed.
- Phones: Returns calls for lobbyists and professional
staff; arranges conference calls and, when in office, regularly assists with
front desk coverage.
- Teamwork: Cooperatively works within the
Administrative Team; initiates and provides support to non-assigned staff.
- At least two years of Capitol Hill experience or the equivalent;
- Ability to work
effectively under pressure and tight deadlines;
person capable of handling multiple tasks simultaneously, with the ability to
follow through to completion;
communication skills, including proofreading and editing skills;
- Team player with a
professional demeanor who is highly motivated, self-confident and who exhibits
superb judgment and excellent initiative, while exercising discretion;
interpersonal skills and characteristics such as resourcefulness, tact, and
flexibility with the ability to communicate with a variety of personalities in
a pleasant and professional manner;
- Ability to type 60
words per minute;
organizational and filing skills;
- Ability to perform
essential job functions;
- Thorough knowledge
of office administration, policies, practice, and procedures;
- Proficiency with Microsoft
- Bachelor’s degree an
- Other duties as
Availability to respond to urgent needs when clients
are in town. This may occasionally mean working on the weekend or after hours. Must exhibit willingness to act and respond
to Hill, lobbyist and/or client needs as soon as possible.
Availability to respond to urgent
needs when clients are in town. This may occasionally mean working on the
weekend or after hours. Must exhibit
willingness to act and respond to Hill, lobbyist and/or client needs as soon as
If you are interested in the TFG Scheduler position, please send your resume, cover letter, and writing sample to firstname.lastname@example.org and indicate your availability. The subject line of your email should contain the words "Scheduler".